Delinquencies & Dues
PRACTICES AND PROCEDURES TO BE IMPLEMENTED BY THE COPPER RIDGE BOARD OF DIRECTORS IN THE MATTER OF DELINQUENT HOA DUES
Pursuant to a unanimous vote of the Residents in attendance at the November 2015 Annual Meeting, the Copper Ridge Board of Directors was charged with establishing and collecting a $10 monthly assessment for dues not paid by the 10th of each month. It was encouraged that Residents pay the HOA fee monthly rather than quarterly. It was established that monthly dues were due in advance of each month. Thus, dues are expected to be paid at the beginning of each month (and would be considered in arrears after the 15th of the month). This practice will go into effect on April 1, 2016. (In extreme circumstances, the Resident will be allowed to present a hardship case to the Board if applicable. All rulings in this regard will be handled on a case-by-case-basis.)
In accordance with this mandate, the Board of Directors has additionally established the following protocol for communicating with Residents when dues are delinquent. The Board will authorize their business representative to pursue the following steps:
- After the 10 day grace period on any given month, a $10 late fee will be assessed. Communication to that effect will be provided to said Resident via email or phone. This fee applies to each month that any monthly payment is delinquent.
- After 3 months delinquent, a Certified letter will be sent to the Resident in arrears, accompanied by a list of charges incurred and a total pay-off amount.
- If the HOA balance is not paid in full within 30 days of the date of the letter in #2, a final notice/collection letter will be sent to notify of a possible lien.
- Delinquency beyond 30 days from the date of the letter issued in #3 will result in a lien being filed on the property of the Resident. Additionally, at this point, depending upon circumstances, a lawsuit may be filed by the Board of Directors on behalf of Copper Ridge Residents to recover delinquent and future HOA fees.
- In order to remove the lien, the past due costs, as well as any legal fees incurred by the HOA would be required to be paid in full.